How to Apply
Application Overview
The Foundation utilizes an online grants portal where applicants can submit grant requests and reports, and review their grant history online.
Download the Application Outline before beginning to fill out the application. This form was created to help you prepare your answers to narrative questions ahead of time and also walks you through the documents/attachments you’ll need to upload as part of the online application process.
We recommend starting to work on your application using Microsoft Word or Google Docs rather than in the online application form, particularly if you are working with several people to complete the application. Then, copy and paste your consolidated answers in the online application form.
Our goal is to make the grant process as manageable as possible for prospective grantees. Please direct technical questions and feedback about the application process to Aja Walter at awalter@pfs-llc.net.
Application Process
Review our funding priorities and eligibility guidelines to determine if your request meets the eligibility criteria. If you are not sure if your request is aligned with the focus areas, or if you received a declination in response to your proposal and are planning to resubmit, please contact:
Eunice Valentine
Managing Director
evalentine@pfs-llc.net
415-561-6540 ext.228
For your convenience, we have created an application outline that includes the application questions in a step-by-step document. We encourage you to download and use it as your guide throughout the application process. The application outline will walk you through the narrative questions you’ll be asked once you access the online application, which allows you to draft your responses outside the system and have them ready to copy + paste into the form when ready. The application outline also lists the documents and supplemental materials required to submit the application.
If your request is aligned with our funding priorities, submit an application through the online grants portal. New users should register for a user name and password. Existing users can simply login to the portal. If you are not sure if you or your organization have an existing profile in the grants portal, please call our main line at (415) 561-6540.
How to register and login – Video
Once logged in, complete the following items:
- Complete the Organization Profile and the Personal Profile, found under the Organization and Contact Information section.
- Click the “New Proposals” icon to begin an application.
- Be sure to save your work periodically, as the application form will not auto-save your work. You may save an application in progress and return to it by clicking the “Current Proposals” icon on your home screen.
- Click “Submit” when complete. Submitted applications cannot be edited. New users be sure to complete the Organization Profile and Personal Profile under Organization and Contact Information. Please note: If your agency does not have a IRS 501(C) 3 tax-exempt determination letter, please upload a completed W-9 form. Whenever exiting the portal, be sure to log out before closing the page or browser.
After you have submitted the application, your request will be reviewed. Foundation staff will contact you when selection decisions have been made. To download a PDF version of your submitted application, click the “Current Proposals” icon, open the submitted application, and click the “Printable Application” button.
We welcome your feedback as we continue to improve the application process. If you encounter any problems or have suggestions about how we can improve your experience, please call our main line at (415) 561-6540.
Click here if you’d prefer to download the step-by-step guide.
Application Process
STEP 1: REVIEW GUIDELINES
Review our funding priorities and eligibility guidelines to determine if your request meets the eligibility criteria. If you are not sure if your request is aligned with the focus areas, or if you received a declination in response to your proposal and are planning to resubmit, please contact:
Eunice Valentine
Managing Director
evalentine@pfs-llc.net
415-561-6540 ext.228
STEP 2: REVIEW PROCESS
For your convenience, we have created an application outline that includes the application questions in a step-by-step document. We encourage you to download and use it as your guide throughout the application process. The application outline will walk you through the narrative questions you’ll be asked once you access the online application, which allows you to draft your responses outside the system and have them ready to copy + paste into the form when ready. The application outline also lists the documents and supplemental materials required to submit the application.
STEP 3: REGISTER & LOGIN
If your request is aligned with our funding priorities, submit an application through the online grants portal. New users should register for a user name and password. Existing users can simply login to the portal. If you are not sure if you or your organization have an existing profile in the grants portal, please call our main line at (415) 561-6540.
How to register and login – Video
STEP 4: SUBMIT APPLICATION
Once logged in, complete the following items:
- Complete the Organization Profile and the Personal Profile, found under the Organization and Contact Information section.
- Click the “New Proposals” icon to begin an application.
- Be sure to save your work periodically, as the application form will not auto-save your work. You may save an application in progress and return to it by clicking the “Current Proposals” icon on your home screen.
- Click “Submit” when complete. Submitted applications cannot be edited. New users be sure to complete the Organization Profile and Personal Profile under Organization and Contact Information. Please note: If your agency does not have a IRS 501(C) 3 tax-exempt determination letter, please upload a completed W-9 form. Whenever exiting the portal, be sure to log out before closing the page or browser.
STEP 5: REVIEW
After you have submitted the application, your request will be reviewed. Foundation staff will contact you when selection decisions have been made. To download a PDF version of your submitted application, click the “Current Proposals” icon, open the submitted application, and click the “Printable Application” button.
We welcome your feedback as we continue to improve the application process. If you encounter any problems or have suggestions about how we can improve your experience, please call our main line at (415) 561-6540.
Step-by-step guide download
Click here if you’d prefer to download the step-by-step guide.
How to Report
progress reports
The Foundation utilizes an online grants management portal where applicants can submit grant requests and reports, and review their grant history online.
If you received a multi-year grant, please submit a progress report after the first year as specified in the grant agreement. If you received a single-year grant, no progress report is required.
final reports
The Kimball Foundation no longer requires final reports. Returning grantees will answer additional report-oriented questions in the application.
reporting overview
The Foundation utilizes an online grants management portal where applicants can submit grant requests and reports, and review their grant history online.
We encourage you to draft your narratives in Microsoft Word and then copy and paste into the online report. Before accessing the online grants management portal, download the report overview.
Reapplication
Grantees who wish to be considered for subsequent grant funding should complete a new proposal. See the Application Process instructions on submitting proposals in the online grants management portal.
rest year policy
We seek to provide both ongoing support for effective nonprofit organizations, and to identify and support new and promising organizations. To achieve this goal, the foundation employs the following “rest year” policy: organizations that receive four years of consecutive funding need to take a one-year rest before receiving additional support.
We welcome your feedback as we continue to improve the reporting process. If you encounter any problems or have suggestions about how we can improve your experience, please call our main line: (415) 561-6540.